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What is Office 365 ?

Office 365 refers to subscription plans that include access to Office applications plus other productivity services that are enabled over the Internet (cloud services). Office 365 includes plans for use at home and for business.Office 365 plans for business include services such as Skype for Business web conferencing and Exchange Online hosted email for business, and additional online storage with OneDrive for Business.

In this series, I will demonstrate how to plan and implement networking and security in Office 365, manage cloud identities, configure and manage identity synchronization between on-premises and cloud Active Directory instances, implement and manage federated identities, as well as have the ability to monitor and troubleshoot Office 365 availability and usage.

Setting up an Office 365

Setting up an Office 365 is straightforward as long as you have a good understanding of what you need.

To set up an Office 365 trial, you need to have access to the following things:

An email account that will be associated with the trial You should sign up for a brand-new email account that you will use only with the trial.

A mobile device that can receive SMS messages This device will be used to verify your identity.

Once you have the prerequisite elements to set up an Office 365 enterprise trial, perform
the following steps:
  1. Navigate to https://products.office.com/en-us/business/office-365-enterprise-e3-business-software and click Free Trial.
  2. On the Welcome page fill all fields  and Click "Just one more step". Note:Be aware that Office 365 screens are liable to change as the product evolves.
  3. On the Create Your User ID page ,fill all fields  and Click "Create my account".Note:The tenant name cannot be changed after you configure your Office 365 subscription.
  4. On the Prove You’re Not A Robot page, provide a mobile phone number where you can receive a text message and click Text Me.
  5. When you receive the text message, enter the verification code and then click Create My Account
  6. On the Save This Info page, review the information, which will include your Office 365 ID and the Office 365 sign-in page.

Tenant Name

When you set up your Office 365 subscription, you specify a tenant name in the form of name.onmicrosoft.com where name is the name you want to assign to your organization’s tenancy. This name has to be unique and no two organizations can share the same tenant name. The tenant name cannot be changed after you configure your Office 365 subscription. You can assign a domain name that you own to the tenant so that you don’t have to use the tenant name on a regular basis.

Tenant region

Tenant region determines which Office 365 services will be available to the subscription, the taxes that will be applied as a part of the subscription charges, the billing currency for the subscription, and the Microsoft datacenter that will host the resources allocated to the subscription.

Management Roles

Global administrator: Office 365 users assigned this role have access to all administrative features. Users assigned this role are the only users able to assign other admin roles. More than one Office 365 user account can be assigned the global admin role. The first tenancy account created when you sign up for Office 365 is automatically assigned the global admin role. This role has the most rights of any available role.

Billing administrator: Office 365 users assigned this role are able to make purchases, manage subscriptions, manage support tickets, and monitor service health.

Password administrator: Office 365 users assigned the password admin role are able to reset the passwords of most Office 365 user accounts, except those assigned the global admin, service admin, or billing roles. Users assigned the password admin role can reset the passwords of other users assigned the password admin role.

Service administrator Office 365 users assigned the service admin role are able to manage service requests and monitor service health.

User management administrator When assigned this role, users can reset passwords and monitor service health. They can also manage user accounts, user groups, and service requests. Users assigned this role are unable to delete accounts assigned the global admin role; create other admin roles; or reset passwords for users assigned the billing, global, or service admin roles.

Assign users

  1. In the Office 365 home, select the "Admin" this will lead you to Admin Center page
  2. From the User section you can create users and assign roles,So click "+Add User".
  3. Define the user name then click "Role"
  4. In the role tab chose "Customized administrator" to assign this user one or many roles as you need.Click "Role" again to collapse
  5. From "Contact information" you can define the users contact information,from"Password"you can mange the password  policy. Now click "Add"
  6. Now send this login authentications to your user via mail.

Manage tenant subscriptions and licenses

You can manage Office 365 tenant subscriptions from the Subscriptions node, by clicking Billing node.When you are signed up to an Office 365 subscription that is not a trial subscription, you’ll also be able to view a node named Bills. You can use this node to review invoices by date.

Assigning licenses

Office 365 users require licenses to use Outlook, SharePoint Online, Skype for Business (formerly Lync Online), and other services. Users who have been assigned the global administrator or user management administrator roles can assign licenses to users when creating new Office 365 user accounts or can assign licenses to accounts that are created through directory synchronization or federation.
When a license is assigned to a user, the following occurs:
■An Exchange Online mailbox is created for the user.
■Edit permissions for the default SharePoint Online team site are assigned to the user.
■The user will have access to Skype for Business features associated with the license.
■For Office 365 ProPlus, the user will be able to download and install Microsoft Office
on up to five computers running Windows or Mac OS X.

You can assign a license to a user by editing the properties of the user. To do this, click "Edit a User"
from Office 365 Admin Center .
Select the user you want to assign a license to him, then click "edit" corresponding to  "Product licenses"
You can a disable or enable license according the business need of each user.

Resolving license conflicts

License conflicts occur when you have assigned more licenses than you have purchased.
Methods that you can use to resolve this problem include:

Purchasing more licenses This resolves the issue by ensuring that the number of licenses being consumed matches the number of licenses that have been purchased.

Removing licenses from existing users You can resolve license conflicts by removing licenses from existing users so that the number of licenses being consumed matches the number of licenses that has been purchased.

Deleting users In many cases, license conflicts occur because users who are no longer associated with the organization are still consuming licenses. Deleting these users from Office 365 will release the licenses assigned to these users.
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Copyright x 2011. By Wael Medhat - All Rights Reserved